ERDBA Officers - task list

  • PRESIDENT
    • Facilitate ERDBA AGM, include producing agenda
    • Facilitate Executive Committee meetings
    • Produce ERDBA Annual Report for USDBF and ERDBA AGM
    • Assist VP with Ambassador programs
      • clinics
      • panel discussions
    • Produce 2-3 ERDBA reports for Directors
    • Assist VP if needed with updating website and facebook pages
    • Assist VP, Treasurer and Secretary with all tasks if needed
      • update/revise if needed budget proposal form, expense report form, meeting minutes form
    • Create package to allow xfer of bank signature card for incoming treasurer or president
      • copy of minutes describing new incoming treasurer or president
      • copy of certificate of incorporation
      • completed revised: Change of Elected Officer(s) Form
    • Represents one of two officers with signature authority of bank account.
  • VICE PRESIDENT
    • Facilitate Ambassador Program, and secure assistance where needed
      • Identify ambassadors for festival and club teams
      • Facilitate 2-4 Meet and Greet Calls
    • Facilitates elections, except for VP when self is running. then the President will facilitate the election.
    • manages facebook pages (ERDBA Director, Eastern Regional DBA).
  • TREASURER
    • Produce quarterly reports for posting on ERDBA website. 
      • Either Bud/Actuals P&L and Balance Sheet
      • or financial report
      • and produce copy of bank statement of the last month of quarter for posting on website.
    • Ensure all expense reports are received by November 1 for reimbursement before 12/31
    • Produce annual bud/act P&L, Balance sheet, financial report no later than 1 month before ERDBA AGM for distribution to directors for review prior to AGM
    • Coordinate with Secretary to ensure latest director contact and phone info is available on ERDBA google drive, and that website has correct info in listing current members in good standing.
    • Represents one of two officers with signature authority of bank account.
    • Coordinates and distributes budget proposals November release of annual and July release of Supplemental budgets for director approval. Issues text reminders 2 days before deadline to directors.
  • SECRETARY
    • Record and post within 2 weeks executive committee meeting minutes
    • Record and post within a month the AGM meeting minutes, post on ERDBA google drive
    • schedule executive officer meetings, and assemble agenda
    • direct member inquiries received through erdba.net to appropriate party
    • ensures the director email distribution list is current.
    • issues communication to directors via email, facebook
    • Shares latest USDBF FB updates with officers for action if needed.
  • ERDBA COMMITTEE CHAIRS
    • Race
    • Competition
    • Technical 
    • Youth
  • ERDBA REPS ON USDBF COMMITTEES
    • Directors on USDBF BOD​
    • Ethics Committee
    • High Performance Committee
    • Finance Committee
    • Competition and Technical Committee (Nationals)​