All documents are in PDF form unless otherwise indicated.

General Documents

• ERDBA Bylaws
• Policy and Proceedures for selecting ERDBA Committee Chairs and USDBF Representatives  (BOD approved 2018)
• ​5-Year Strategic Plan (BOD approved April 2016)
• ​Roster Check Procedure (BOD approved 2017)

Financial Documents

• P&L Budget: 2021, 2020, 2019, 2018, 2017
• Balance sheet: 2020: bank stmt, paypal, Bal Sht, BS Det / 2019: bank stmt, paypal, Bal Sht / 2018:  bank stmt, paypal, Bal Sht, BS Det / 2017:  bank stmt, bal sht, bs det  / 2016 /  2013-2014 bank balance
• Profit and Loss Statement:  2020, 2019, 2018, 2017, 2016, 2015, 2014

Budget items approved by ERDBA BOD

• 2021 - Supplemental Budget due 7/1/21
• 2021 - Expense Budget $23,683 
  • $ 500 - Purchase a perpetual ERDBA Championship Banner (not purchased in 2020)
  • $ 600 - Hall of Fame Luncheon by ERDBA Regional championships
  • $ 950 - Race officials Training sponsorship for 10 individuals from ERDBA members
  • $1500 - sponsor 3 steering clinics
  • $2340 - Safesport training for Officers, everyone who represents ERDBA (approved in 2020)
  • $5793 - Non-discretionary expenses (usdbf membership, insurance, other exp) (approved in 2020, less 198 na to 2021)
  • $6000 - 25% team entry funding for youth team at an ERDBA event (max 2/club/event)
  • $6000 - 50% team entry funding for youth team at ERDBA Regionals Championships
• 2020 - Supplemental Budget request (7/14), requires 32 yes to pass
  • $1000 - increased USDBF 2020 membership dues- passed 7/14 (34=yes,1=no, 2=abstain)
  • $450 - cover $45/per attendee increase in USDBF Race Official training - passed 7/14 (36=yes,1=no, 0=abstain)
• 2020 - Expense Budget $28,131
  • $4991 - Non-discretionary expenses (usdbf membership, insurance, other exp)
  • $6000 - 25% Youth team entry fee subsidy (max 2/club/event)
  • $6000 - 50% youth entry fee subsidy for ERDBA Regional Championships
  • $3000 - Travel for 3 ERDBA Reps to USDBF AGM
  • $2340 - Safesport training for Officers, everyone who represents ERDBA
  • $1500 - 3 steering clinics
  • $1500 - 2 Coaches' seminar
  • $700 - ERDBA Spring AGM
  • $700 - ERDBA Indoor Regatta championship medals
  • $600 - Hall of Fame Luncheon
  • $500 - Race officials Training - passed 4/18 (37=yes,0=no, 0=abstain)
  • $300 - Championship banner
  • $20k - Reserve
  • $226 - Profit from hosting 2020 ERDBA Regionals
• 2019 - up to $17,250 (Nov 2018)
• 2018 -  up to $12,000 (Apr 2018)
• 2017 - up to $8,200 (Nov 2016)
• 2016 - up to an additional $950 (Nov 2016)

Forms

• ERDBA Budget/Project Request Form (MS Word)​
  
• Proposed Financial Guidelines for Travel Expenses
• Expenses and Reimbursement Form (Excel)
  
• ERDBA Q&A Application for Committee positions (MS Word)
  

General Meeting Minutes

• 4/3/21 Spring AGM/via conference call only - TBD
• 4/18/20 Spring AGM / via conference call only - approved 4/3/21
• 3/2/19 Spring AGM / Washington DC - approved 7/14/20
• 11/3/18 Fall GM / Boston - approved 7/14/20
• 4/21/2018 Spring AGM / New Hope - approved 12/2/18
• 3/18/17 Spring AGM / Pottstown - approved 4/21/18, 4/20/17 followup
• 11/12/2016 Fall GM / Lake Parsippany - approved 4/21/18

Misc  Reports

• Officer Quarterly Reports: June 2020,
  
• Pie Charts of annual Expenses/budget: 2019 budget, 2017actual+2018budget, 2014-2016 actuals